Document Management solutions can cover the spectrum from individual users storing paper documents locally or electronic files on a network or local drive in, at best, a semi-structured fashion, through to sophisticated and complex Electronic Records and Document Management Systems costing hundreds of thousands of pounds.
Our SharePoint Document Management Core Solution was designed to sit comfortably between these extremes, providing:
- centralised network storage
- document check in and out
- version control
- review and expiry management
- straight forward approval
In addition to the rich browser interface there is tight integration with Microsoft Office System.
Any type of document can be stored and accessed.
We have provided support for metadata conforming to eGIF/GCL standards, for user subscription to content and for collaborative working.
A number of standard NHS taxonomies have been created in collaboration with the NHS to ease the definition and management of the content structure.
The solution can scale to support the whole organisation, with support for 2 million documents, workflow extensions and FOI Act.
Other options include:
- OCR technology to scan in existing documents (ioko ScanPoint) or bulk scanning via one of our partners,
- Extended workflow using K2 or Skelta technology
- Automated document publication to other Sharepoint libraries internet sites using ioko Publish
- Undelete facility
- Offline synchronisation for mobile working